Synopsis of Graduate Studies

The following guideline for prospective and current students shows the steps that must be taken and the forms that must be completed, signed by appropriate university officials, and submitted to the Office of Graduate Academic Affairs in order to proceed from application to graduation to receipt of degree. The forms indicate which signatures are needed. All forms are available at web.iit.edu/gaa/students/student-forms.

M.S. Students

For applicantsForm or Application Required
1. Formal ApplicationRegular application and all supporting materials including official transcripts, letters of recommendation, test scores (if required), professional statement, portfolio (if required) and application fee.
2. Admission decisionAdmission email from the Office of Graduate Admission outlining terms of admission offer, or informing the student that admission has been denied.
For admitted and continuing M.S. students
3. Registration Registration may be completed online at the MyIIT portal (https://my.iit.edu) under the Academics tab. Continuing students who are not enrolling for the current term must file a request for leave or university withdrawal (see the section on Leave of Absence).
4. Approval of the Degree Works Plan of StudyThe Plan of Study must be submitted by the master’s student online, within 9 credit hours of earned and/or enrolled coursework using Graduate Degree Works, which is located in the MyIIT portal (https://my.iit.edu) under the Academics tab. The form and changes to it require adviser, academic unit, and Graduate Academic Affairs approval.
5. Preliminary M.S. thesis approvalForm G501A (if required).
6. Final thesis/comprehensive examination for M.S. or MAS where applicableDepartment submits Form G303. (if required).1
7. Final M.S. thesis committee appointedForm G301B (if required).
8. Thesis fee (if applicable)Student Accounting Touchnet Paid Online receipt.
9. M.S. thesis approval signed by the thesis examinerForm G501B.
10. Completion of courses and other requirementsListed on the Plan of Study and the Graduate Degree Works Worksheet Final Audit, including approved exceptions.
11. Fulfillment of all financial obligations to the university
12. Application for graduation (including application fee(s))Filed using Banner Student Self Service by the deadline shown in the university calendar. Late graduation applications may be filed no later than 30 days prior to the last day of the semester, and require Form G527L and a late graduation application fee.
13. Commencement (attendance is voluntary)The Office of Marketing and Communications announces details in spring semester (one ceremony per year). RSVP is required by the deadline shown at http://web.iit.edu/commencement/students.
14. DiplomaRegistrar will mail diplomas after semester grades are reported, except spring semester when diplomas are distributed at the commencement ceremony to participants who have met all degree requirements. Details are located at http://web.iit.edu/registrar/students.
1

Form G303 (exam result form) is not given to students. Academic units send G303 forms to the Office of Graduate Academic Affairs.

 

Ph.D. Students 

For applicantsForm or Application Required
1. Formal ApplicationRegular application and all supporting materials including official transcripts, letters of recommendation, test scores (if required), professional statement, portfolio (if required) and application fee.
2. Admission decisionAdmission email from the Office of Graduate Admission outlining terms of admission offer, or informing the student that admission has been denied.
For admitted and continuing Ph.D. students
3. Registration Registration may be completed online at the MyIIT portal (https://my.iit.edu) under the Academics tab. Continuing students who are not enrolling for the current term must submit a request for leave or university withdrawal (see the section on Leave of Absence).
4. Approval of the Degree Works Plan of StudyThe Plan of Study must be submitted by the doctoral student online, after 18 credit hours of earned and/or enrolled coursework using Graduate Degree Works, which is located in the MyIIT portal (https://my.iit.edu) under the Academics tab. The form and revisions to it require adviser, academic unit, and Graduate Academic Affairs approval.
5. Ph.D. qualifying examinationDepartment administering exam submits Form G303.1
6. Ph.D. comprehensive examinationForm G301A. Department submits exam results on Form G309.1
7. Fulfillment of Ph.D. residency requirementNo form needed.
8. Appointment of the thesis examining committee/comprehensive examination committeeForm G301A.
9. Preliminary Ph.D. thesis approvalForm G501A.
10.Final Ph.D. thesis committee appointedForm G301B.
11. Final thesis defense/oral examinationDepartment submits exam results on Form G309.1
12.Thesis feeStudent Accounting Touchnet Paid Online receipt.
13. Ph.D. thesis approval signed by the thesis examinerForm G501B.
14. Completion of courses and other requirementsListed on the Plan of Study and the Graduate Degree Works Worksheet Final Audit, including approved exceptions.
15. Fulfillment of all financial obligations to the university
16. Application for graduation (including application fee(s))Filed using Banner Student Self Service by the deadline shown in the university calendar. Late graduation applications may be filed no later than 30 days prior to the last day of the semester, and require Form G527L and a late graduation application fee.
17. Commencement (attendance is voluntary)The Office of Marketing and Communications announces details in spring semester (one ceremony per year). RSVP is required by the deadline shown at http://web.iit.edu/commencement/students.
18. DiplomaRegistrar will mail diplomas after semester grades are reported, except spring semester when diplomas are distributed at the commencement ceremony to participants who have met all degree requirements. Details are located at http://web.iit.edu/registrar/students.

Note: copies of the forms, applications, and the sequence of events may be obtained from the website web.iit.edu/gaa.

1

Forms G303 and G309 (exam results forms) are not given to students. Academic units send G303 and G309 forms to the Office of Graduate Academic Affairs.